The Interview Process
Candidate agrees to provide certified copies of their passport and applicable working permits to verify their identity and eligibility to work in the country(ies) in which they have applied.
Aicila consultant will review applications and make initial contact with candidate/s that meet the criteria defined in the job advertisement.
An initial screening interview will be arranged when mutually suitable either face to face where possible, skype or telephone.
Aicila consultant will compile a shortlist of suitable candidates for the client and prepare individual applications with an overview / summary of candidates suitability to the position.
Clients will review shortlisted candidate applications and advise Aicila consultant if they wish to interview any candidates.
Aicila consultant will arrange interviews for selected candidates with clients as required, and Aicila consultant will co-ordinate psychometric testing for candidate/s as required.
Aicila consultant will seek permission from selected candidate/s to conduct reference checks, police checks & medical checks as required by law/client.
Aicila consultant to coordinate, negotiate package and make offer to candidate on behalf of the client.
Aicila consultant to confirm candidate acceptance & start date with client.
Aicila consultant to liaise with client and successful candidate regularly up until start date.
Aicila consultant to follow up process with client & candidate at regular intervals – 1, 2, 3 & 6 months.
JOB SEARCH INSIGHTS
It can be overwhelming once you finally make that decision to start looking for your next career opportunity. Here, we discuss a few key strategies to navigate the process of finding your dream role and increasing your chance for success.
Did you know that a large portion of the job market is not “visible”? That means the roles are not actually advertised in the public domain. So that brings us to the predicament of how can you apply for jobs you don’t even know about, nor can you find? The first thing you can do is ensure you have a professional online presence. Use platforms such as LinkedIn, Indeed, Seek and other job boards to create a profile and online CV. Your online presence can be a valuable source, not only from a networking perspective, but the right platforms can boost your chance of connecting with key industry people and they can approach you directly about job opportunities.
Inappropriate use of social media: A growing number of employers are now extending their vetting process to include social media, particularly when they feel a candidate might not be what they are portraying themselves to be in an interview. Change your privacy settings and be sensible in the content you post online. Failure to be aware of your digital footprint is a huge mistake in today’s market.
We understand the importance of social media in your job search and can advise you on your personal brand and online profile so that you can make a good impression on a prospective employer.
WORKING WITH A RECRUITER
How does it feel when you have someone championing your capabilities? It’s pretty awesome, right? Well, by partnering with a recruiting expert at The Aicila Group you will have an advocate who will promote your strengths and expertise to potential employers.
We take the time to understand your needs and value working in strategic partnership with individuals and our corporate partners. The Aicila Group is unique because we care. We want to make sure you find the right job, the one that fits with your career plans and ticks as many boxes for you as possible. We are invested in your success, and work with our candidate’s time again throughout their careers.
Living by our values, coupled with our focus on working in partnership with key stakeholders, ensures positive results are achieved for individuals, our clients, our industry and our team.
When you connect with one of our expert recruitment consultants, you are speaking with someone that has years of experience in the Animal Health / Nutrition and Animal Production industries. We get it. We will understand the special terminology of the industry, how your particular job works and where your skills are most suited to the potential job.
Right throughout the process, your recruitment consultant works with you. From getting your CV on point, interview skills and preparation, briefing you on our corporate partners culture and ethics to ensure it’s a place where you want to work long term, feedback and improvement for future interviews, career planning and networking.
If you’re not sure about leaving your current job we are more than happy to discuss the trends, and types of roles available. We can have a general discussion during which we can assist you in determining whether you are better off moving or staying where you are and ideas for future proofing your career.
Above all we are passionate about people and our integrity compels us to match the right person to the right job. We believe this is fundamental to improving lives and allows people to be all they can be. We look forward to working with you to help you achieve your full potential.
STAND OUT FROM THE CROWD
Many jobseekers are failing to stand out and do themselves justice in today’s job market. You need to be able to take the experience and results you have, and be able to demonstrate that there is relevance to the selection criteria in the job you want to apply for. This means, regardless of your career path, you need to be able to “sell” yourself. Demonstrate your skill progress and development over time, and highlight the key achievements and experience that you already have. Use your skills and experience to show potential employers you are a tried and tested candidate that can add immediate value to their business.
If you are a graduate, professional work experience completed during your study is a huge benefit that will help you stand out from the crowd. Even a few weeks completed during semester break gives you an advantage over fellow graduates who have not taken the initiative to gain relevant experience.
Five tips to stand out:
- Write an impressive CV, its critical you make a good first impression. Ensure its you reflected on paper. Think about the visual appeal, the fonts, the colours and the lay out all has your personal flair shining through. Proof-read your resume and take the time to get it right, edit, then edit again. Have someone you trust look over it for you.
- Key Achievements:Highlight one or two unique selling points to differentiate yourself in your resume. For example, were you one of the highest achievers in your university degree? Have you won any employee awards? Were you part of any special projects at an organisation that were transformational? Have relevant examples and statistics at your fingertips.
- Relevancy: The most valuable skill a jobseeker can have is relevant experience. For seasoned professionals, this means matching your existing skills and experience with the selection criteria in the job description. For graduates, this means gaining relevant industry experience through volunteer work or a study placement.
- Networking:Contact a recruiter, search job websites, use social media sites such as LinkedIn and talk to your networks, industry bodies and university alumni.
- Stay Current:Stay on top of industry trends to demonstrate to an employer that as their industry and business moves forward, you are moving forward with it. Develop new skills and take continuing education. Never stop learning when it comes to your career.
We hope that has given you some valuable insights. To speak with one of our Aicila consultants click here. To start working on that impressive resume, head on over to our next section here.
You can’t undo a first impression. CV writing expectations have advanced a lot in recent times. Keep at the front of your mind that this is a document that a potential employer uses to make their first judgement about you - so you'll want to ensure these judgements are positive. Don’t be daunted by the task, we are here to help and give you critical and valuable tips to ensure that first impression hits the right mark.
Tips for great CV writing
Firstly, your CV can be a fluid document. Don’t be limited by the thought that you can only have one CV. You can make minor tweaks as needed for each role you apply for. This will ensure it is relevant, addresses the selection criteria and it is easy to identify why you are a suitable candidate for the job.
What is your personality like? Ensure that your CV is you reflected on paper. Give time and serious thought to the design elements. Think about the visual appeal. Is it eye- catching? Because that’s a sure-fire way to stand out. Consider the fonts (make sure it is easy to read), the colours and the layout. Make sure it all has your personal flair shining through. There are so many free resources on the internet to get guidance on CV templates. There is no need to stick with a basic Word document in Times New Roman any longer.
Obviously, you need to include basic contact information such as your full name, suburb, state and country, telephone numbers, email address (make sure the e-mail address you use appears professional - email@example.com is not very appropriate past high school) and LinkedIn profile URL if you have one. And that’s it. No need for date of birth, street address or marital status information.
Professional summary - Ensure the first area at the top of your resume is a "summary of experience" and includes specific applicable experience as opposed to generalities. Consider using words from the job description, so that there is a key word match and you can be recognised as a suitable candidate. This area of your CV should be designed to prove your value proposition and differentiate you from your competition.
Career objective - In this section reference your career objective back to the job applied for to give an indication of what you are looking for in your next career move, with an overview of your key achievements.
Work experience - This should be listed in reverse chronological order, beginning with the most recent job. Ensure the layout is clear and well ordered.
Start with your Job Title.
Then the dates you commenced and ended (including month and year for both). By only stating the years, rather than the months you started or finished a role you can do yourself a disservice here. See 2016-2017 can mean January 2016 to December 2017 (almost 2 years in the role) alternatively December 2016 to January 2017 (only 8 weeks in the job). See the difference?
Include employer names and location. A brief sentence or two on the organisation can be helpful too.
Then highlight at least one or two key achievements in that role. Quantify your accomplishments where possible. This could also be something your extremely proud of.
Then write a paragraph about your primary responsibilities. Use language similar to what is already used in the job description and selection criteria. But be human. At the end of the day, remember a recruiter or hiring manager is a human being and when they read your CV it needs to appeal to their humanity as well.
We advise you not to leave gaps in your CV. If you took a year out, carried out an interim assignment, or travelled for six months, say so.
Education and qualifications – Keep it concise by listing the qualification obtained, year it was completed and the institution you studied through.
Interests – it’s good to know that an individual is well rounded and has a healthy work life balance. Keep it brief, but if you are active and current in any sports or hobbies, add a handful here to demonstrate your versatility.
References – simply put “Available on request”. References do not come into the process until the end stages, after interview rounds. Most organisations will have specific requirements on who they need as your referees in any case.
Document format - We suggest using a clean format with no graphics, photos, images or tables. Maximise the space on the page. Use narrow margins and avoid using header and footers. Save it and send it out as a PDF file only. This will ensure your document appears as you intend it, and will be compatible with a wide variety of software.
Final checks - Proof-read your resume and take the time to get it right, edit, then edit again. Use spell check and make sure it is well written with no grammatical errors. Remember, it is the first impression your potential employer will have of you, so take the time to get it right. If possible, ask someone you trust to proof read your resume.
Follow up – Once you have submitted your CV, pick up the phone after a few days. The best way to make sure your CV is seen is by following up with a phone call. Not enough people do this. You will stand out.
Don’t be a cliché - phrases to avoid on your CV
There are a lot of over-used phrases and clichés that waste valuable space on a CV. Here are some of our suggestions on what you can replace the following overused phrases with to demonstrate your strengths instead. Remember that proof is in your results, and that is what employers are looking for.
- ‘I can work independently’: Autonomy is almost a given in today’s workplace. It’s very common to see ‘I work well both independently and in groups’ on a resume. Let’s see more detail on how you execute that fact. For example, write ‘I independently conceptualised and rolled out a new strategy that increased sales by 17% in the first 6 months post launch’.
- ‘I am a hard worker’: So what. So are the other 200 applicants applying for this job. Show us the proof that you go above and beyond. What is the extent of the extra mile. Instead of stating it, give an example the demonstrates it.
- ‘I work well under pressure’:Pressure is relative. Your idea of pressure and that of the hiring manager are probably going to be different. Instead, state ways that you manage your time to meet multiple deadlines, how you juggle your responsibilities and ways that you stay organised.
- ‘I am a good communicator’:This is an easy one to test early in the recruiting process for HR managers and hiring managers. So instead, why not make note of a presentation you gave that won a client or meetings you chaired that you kept on schedule.
- Enthusiastic: ardent, avid, devoted, eager, earnest, ebullient, excited, fervent, fervid, keen, lively, spirited, vigorous, wholehearted, zealous are more unique words to use. But better yet, describe a scenario that you threw yourself into and your successful outcome.
- Team Player:Instead show how you worked in a team to meet a specific goal. For example, ‘Worked with our international and local marketing teams to implement a global rebrand across 12 countries.’
- Excellent written communication skills:Your CV is going to be testament this fact. So, there will be no need to state it blatantly like this, just ensure your CV is on point.
Having a positive personal brand has always been a good idea.
In years gone by this has been your personal reputation - what you are known for - in your chosen field or industry. Harnessing this will help you demonstrate what you have to offer an employer long before you meet a recruitment consultant or potential new boss in person.
Nowadays, the fact is your profile is very visible across many channels. So, consistency has become crucial for anyone serious about their career. These days, impressing a prospective employer is much more than just what is on your resume. Your personal brand now spans your presence on social media, your relationships with past employers, your work network and personal networks, including how you work with recruiters. As such, it has become imperative that you take control and actively create and manage your personal brand online as well as offline.
Here are five tips to help get you started on developing your winning personal brand:
1. Conduct a "brand review": Ask for feedback from a manager or mentor. Be prepared to hear the truth. List the words and phrases that get used to describe you. Put some thought into what is working for you and what is holding you back. Action items could include identifying habits you want to break or building new skills.
2. Social media: Your personal brand is only a click away from being viewed by recruiters, employers and potential managers. The good news is social media offers a quick and easy way to build, maintain and control your personal brand. Ensure you align your online profile and activities with the personal brand you want to project. We recommend creating and maintaining a LinkedIn profile.
3. Stay in touch with former employers: It is common practice for future employers to ask for at least one of your referees to be a direct manager. It’s vital you stay in touch with former managers throughout your career. Not only for this purpose, but they are often a trusted mentor and can help shape your career.
4. Make the best use of recruitment consultants: Building a relationship with a recruiter at The Aicila Group will become invaluable. Even if the initial role is not right for you, recruitment consultants that know your personal brand values will remember you when other relevant roles come along. Recruiters are also a great source of information about employment and salary trends.
5. Make time for networking: There is no point in putting time and effort into cultivating a personal brand if you never put it to work. At least once a month make time for a coffee chat with someone who can help your career. Stay in touch with the recruitment consultants at The Aicila Group. Consider joining an industry association or professional group and attend functions or seminars when you can. Even when you are in a job, it pays to keep valuable contacts.
Interviewing successfully is a skill that needs to be learned and cultivated just like any other. At The Aicila Group our recruitment consultants work with you extensively throughout the whole process to prepare you for each interview stage. The better prepared you are, the more relaxed and comfortable you will be and your performance in the setting will be impressive.
Essentially, the interview process allows you to demonstrate that you are the right candidate for the job. However, HR Managers and hiring managers are also going to be looking for team and organisational cultural fit from your responses.
The following section offers a few interview tips and suggestions on ways to refine your interview technique.
Do your research
Before the interview, it is a good idea to gather information about the organisation that has the position vacant and try to relate your experience to the specific duties of the job opportunity available. You can search for the organisation online for more information, and view their website and corporate social media pages for more detailed news and insight into its culture.
Well before the interview you should:
- Handle logistics early. Have your clothes, resume, and directions to the interview site ready ahead of time, to avoid any extra stress.
- Make sure you’ll look the part. Look, act and dress professionally and appropriately.
- Practice interviewing. Practice making eye contact. Pay attention to positive body language and verbal presentation. Try to eliminate verbal fillers, like “uh,” and “um” from your vernacular.
Understand behavioural interviewing
To get to the motivations and working style of a potential employee, interviewers often turn to behavioural interviewing. This is an interviewing style that aims to establish your core competencies relevant to the role, such as teamwork, creativity and innovation, decision making ability, business awareness or conflict resolution. The interviewer will be looking for examples of past behaviour that demonstrate these competencies. We encourage our candidates to spend some time researching this interview method.
We get feedback occasionally from our clients, that candidates are not progressing as they failed to actually answer the interview question. If you are not certain about a particular question, do not be afraid to seek clarification. This is a perfect opportunity to showcase your communication skills. Listen, try not to interrupt the questions. Always treat the interview as a two-way discussion and answer questions honestly, directly and keep to the point. Your Aicila recruitment consultant will give you some formats to help with answering questions prior to your interview. Everyone present will be focusing their attention on you, so remember to answer the question clearly.
To answer questions, the following tips might help:
- Make a list of key attributes required. Are you the sort of person they describe in the job description?
- Memorise examples from your recent roles that demonstrate your strength in each of these key attributes.
The STAR technique (Situation – Task – Action – Result) can help you do this:
Situation– set the scene, give some background information.
Task - Tell them what you decided to do.
Action - Describe what you actually did.
Result - Tell them what happened as a result of your actions.
‘Do you have any questions for us?’
Towards the end of the interview, you will usually be asked if you have any questions of your own. Be confident when asking your questions as it will reflect positively on your overall performance.
- Why is the position available?
- What training and induction will be given?
- What prospects are there for personal and professional development?
- What are the company plans for the future?
- What skills and attributes do successful people at your company usually have?
- What do you like best about working at the company?
End of the interview
At the end of your interview, show gratitude and be thankful for the opportunity. This process isn’t just about what an employer can do for you (by giving you a job), its mutually beneficial. What are you bringing to the organisation? You need to ensure that the impression you leave is of someone who can bring incredible value to the business and will be a strong asset.
Psychometric assessment has become a key component of many recruitment processes especially in larger organisations. Many assessments explore aspects of workplace behaviour, preference and motivation, as opposed to just mental ability. The principle of assessments is to gain insight into individuals’ personalities, skills and competencies.
There are a range of tools available that organisations use to explore numeracy, strategic thinking and the ability to deal with complex verbal challenges, as well as off-the-shelf and bespoke questionnaires. The data is used to build a picture of your overall strengths and aptitude, motivations, aspirations, preferred way of working and cultural fit.
Tips on taking psychometric assessments:
- Approach the assessment as an opportunity to further demonstrate your strengths.
• Be aware that most assessments involve multiple-choice questions with right and wrong responses. This means they are an objective assessment of you and all other candidates.
• Take a free sample test online to practice.
• When it comes time to take the test, read the instructions carefully.
• They tend to be long, so be well rested, pick a time of day when you are at your best in terms of mental clarity. Be in an environment where you can concentrate fully.
Referees are still very relevant in today’s jobs market. The referee’s recruiters and employers value the most are those people you reported to directly. These people can speak about how you used your skills and experience to add value to their organisation. Reference checks are usually only done at the final stages of the recruiting process prior to an offer being made. That is why we recommend not listing them in your CV.
Former managers can also speak to your personal attributes such as reliability, ability to build and leverage relationships and whether you collaborate well with other team members.
There’s also such a thing as referee etiquette that you should follow when job hunting. It may have been a number of years since you last looked for a job, so you should contact your referees to ask if they are still happy to speak on your behalf before providing their details to anyone. Don’t leave it to the last minute. Have this conversation with your referees once you make the decision to start looking for a role. They may even be able to provide you with valuable information in the market place and provide a sounding board to help in your decision making.
When you know you have been shortlisted for a job or a recruiter asks you to supply at least two referees, it is then time to let your referees know they will soon be contacted and by whom. If you don’t know the specific person, just let them know the name of the recruitment firm or employer organisation.
It’s also helpful to provide your referee with a bit of detail about the job and the key skills, qualifications and attributes the employer is seeking. You might also outline some of the examples of your work and achievements that you will be relaying in the job interview from the period of time when you reported to your referee.
You landed your dream job. Congratulations!
Career development doesn’t end the day you land a job and it shouldn’t start again only when you decide to look for your next role. Taking ownership of your personal development will only help you carve out the career you desire.
Being successful and productive at your job requires more than just participation – it requires being proactive about your own performance and success. How you are doing your job is just as important as what you are doing.
A successful organisation is one in which individuals are growing, learning and contributing to its overall goals. Fostering continual improvement through ongoing communication, information sharing, assessments and rewards can help both individuals and organisations progress towards their goals.
If you're having trouble figuring out how you can improve at your workplace, ask a close co-worker or your manager for some honest feedback. Be prepared to hear the truth. Feedback will provide you with valuable ideas about what people expect from you, any weak areas, and what you need to work on first.
Here is our list of traits that highly successful employees have, that require zero training or talent:
- Punctuality - Be on time, not only to work, but for deadlines as well
- Work ethic and professionalism – aim high, conduct yourself in a way that you can be proud of every day
- Effort - The most successful people pitch in—so they’re always right there where the action is.
- Body Language – be confident and positive. Most of what we say is not with words
- Energy – is high and uplifting. This motivates others around you
- A positive attitude – be the one to offer the solution, not the problem
- Passion for what you do. Love what you do every day.
- Being Coachable – take feedback on board and use it to learn and develop yourself
- Take the initiative – go the extra mile, above and beyond
- Give people your full attention - Giving people undivided attention, helping them feel motivated and energized, and showing them that you care about their thoughts and opinions is more powerful than you know.
- Being prepared – organise yourself, plan your tasks and focus your energy on the important ones first. Work efficiently in power hours, minimise distractions and interruptions.
- Stretch yourself - Stretch opportunities are tasks or projects that are slightly beyond your current skill or knowledge level and therefore allow you to ‘stretch’ by improving your capabilities. By stepping outside your comfort zone and committing to your professional development you not only grow your skills but you become a more valued employee. When the time comes, you also have additional skills that help you stand out in the job market.
Most companies realise that developing their staff is not just a valued employee benefit but one that aids staff retention and builds a high-performance culture. So don’t be afraid to have an open conversation with your boss about how you can ‘stretch’ your skills.
If you know in which direction you are headed, you can determine the training options, work opportunities, technical skills and systems you need to learn or pursue. Aim high, but be realistic and don’t be afraid to set long-term goals. They can always be amended as your aspirations or values change over time.
Career planning is essential to achieving success in your chosen career. Knowing in which direction you are headed and what is required will help you to achieve your goal.
Planning is a basic, yet key principle used by successful business people. Think of it as a road map. Formulate plans on a regular basis to control your direction, make the best use of your resources and measure your progress or results.
Our suggestions below may assist you with setting out your career plans:
1) Explore the possibilities out there
The initial step in formulating a career plan involves exploring the occupations and learning areas that interest you. Get to know your own skills, interests and values intimately. Once you have some idea of your occupational preferences you can research the specific skills and qualifications required for those occupations.
- How do my skills and interests match up with these occupations?
• Where are the gaps?
• What options do I have to gain these skills or qualify for these occupations?
• What skills do I need?
• Where is the work?
• How can I get advice on my capabilities?
2) Compare options
The next step is about narrowing down your choices and thinking about what suits you best.
- What are my best work/training options?
• How do they match with my skills, interests and values?
• How do they fit with the current career market?
• How do they fit with my current situation and responsibilities?
• What are the advantages and disadvantages of each option?
3) Take action
Now what do you need to do to put your plan into action?
- What actions/steps will help me achieve my work, training and career goals?
• Where can I get help?
• Who will support me?
Actioning your career plan
Having the plan in place is just the start. Now comes the hard work! Implementation! Bear in mind you have a number of resources available to you if you just look for them...
Your support networks
Consider your own network of contacts. Many opportunities become available through referrals and "word of mouth" - so, if you are able, spread the word amongst close friends as to what sort of role you are looking for.
Not all vacancies are advertised so networking will help you access opportunities.
However, effective networking covers more than simply adding new LinkedIn connections. It means staying in touch and one of the best ways to do this is to join an industry association or professional group and attend functions or seminars.
Getting the best out of your Aicila Recruitment Consultant
The Aicila Group Recruitment Consultants are here to guide and assist you. The better they understand your career objectives the more likely they are to be able to help you achieve them. We love seeing our candidate’s careers develop over time. We are here to work with you and always welcome your call – contact us now
A final note:
Career planning or goal setting will only achieve its purpose if you adhere to the principles of measuring your progress and following the path you have planned. This means it is important to write down your goals. Define them, be specific, ensure they are measurable. The process of putting pen to paper allows you to keep clear focus, check your achievements and make the necessary alterations when required. Your career will probably span the next forty years of your life, so start planning now.
No one has a crystal ball, but there are certain steps you should be taking now to future-proof your employability. This can give you some confidence that there will be opportunities for you in the future.
If your skills are in demand now and you’re well placed to find and keep jobs today, it pays to look ahead and consider what employers may need in future years in our rapidly changing world of work. There is an emerging trend with a skills gap to what employers are seeking in their staff, to what people possess once they have completed their education.
This constant change in the workforce and skill sets required is also being fuelled by rapid technological advances. This makes continuous skills development vitally important to your career. The first way to future-proof your employability is to ensure your skills and experience expand, either through formal or on-the-job learning. Never stop learning.
Secondly, remain digitally proficient. In our increasingly digital lives almost every job now has a digital element to it, so become digitally adept, up-to-date with the latest technological advances related to your role and industry, and lean into the changes of a digital world. Embrace it, master it.
Take every opportunity to improve your soft skills. There’s been a lot of talk about how automation and artificial intelligence (AI) will, and has already begun to, impact a diverse range of workplaces and jobs. With automation and AI replacing or taking over manual and repetitive tasks, this will leave employees free to focus on the non-routine and more advanced aspects of their job. When we look at the skills automation is taking over, they are usually hard or technical skills. Soft skills are a lot more difficult to automate or outsource. Therefore, it is soft skills that will add to your value in the years ahead. This includes communication, team work, adaptability, creative thinking and relationship building skills.
Finally, remain connected to your sector and industry through social media, networking and your recruiter. This will ensure new trends and technologies don’t pass you by.